Managing grant and contract awards for research projects can be confusing. The following information is designed to help:
- Procedure for Review and Approval of Agreements at ÃÜÌÒÊÓƵ
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Guidelines for any ÃÜÌÒÊÓƵ unit that wishes to enter into an agreement with an entity or individual outside of ÃÜÌÒÊÓƵ.
- Research Grants While On Sabbatical
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Two key considerations for grant-funded faculty researchers going on sabbatical.
- Business Procedures for Faculty Releases Funded from Sponsored Activities
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Here are background information and internal procedures to follow when faculty wages are paid by external funding agencies.
- Fiscal Management of Awards
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The three possible scenarios for housing a project are discussed in detail.
- External and Internal Awards Expensed through ÃÜÌÒÊÓƵ
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The Office of Grant and Special Fund Accounting helps to ensure the proper management of grant and contract funds received.
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- Institutional Resources
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A list of administrative offices and the services they provide to project directors
External and Internal Awards Expensed through ÃÜÌÒÊÓƵ Research Institute
The Research Institute assists members of the ÃÜÌÒÊÓƵ community when an external grant or contract is planned, proposed, submitted, or awarded.
Project development officers from the Research Institute have been designated for each college or division to serve as the single point of contact for proposals and awards.
The names, contact information, and assignments of each project development officer can be found under Research Institute Personnel.
Fiscal Management Flowchart
The fiscal management of awards for research is different for faculty and staff members and for students, and both audiences will find different processes for internal and external awards.
See a flowchart that details fiscal management of the award both for faculty and staff and for students.
Project Investigator Handbook for External Grants and Contracts
The Project Investigator Handbook for External Grants and Contracts is intended to guide you through the management of sponsored projects at ÃÜÌÒÊÓƵ. The project investigator (PI) is also known as the project director or project leader. This handbook provides a consolidated source for information about PASSHE and ÃÜÌÒÊÓƵ policies, state and federal regulations, ÃÜÌÒÊÓƵ procedures, services, and general grantsmanship information.
An updated version of the Project Investigator Handbook for External Grants and Contracts is currently under development. Please direct any questions to res-osp@iup.edu.
Miscellaneous Services
Many funded projects include monies for meetings, workshops, and conferences. These offerings may require facilities, lodging, meals or refreshments, and other services that result in a well-planned event. These ÃÜÌÒÊÓƵ offices offer assistance.
If your sponsored project falls under Scenarios One or Two, with purview of all or part falling under the Research Institute, contact your project development officer for assistance and advice on the most efficient processes.
ÃÜÌÒÊÓƵ Office of Conference Services
The professional staff of the Office of Conference Services has the expertise to assist with planning and implementing eventsboth on and off campus, academic and nonacademic in nature. These are among the many details the experienced staff handles:
- Site selection
- Housing
- Meals/refreshments
- Audiovisual equipment coordination
- Registrations, nametags, and rosters
- Contracts for speakers
- Preparation of information packets and agendas, evaluations, and handout materials
- Banquets and receptions
- Exhibit management
- Brochure design
- Mailing preparation
- Budgeting assistance
Call the director at 724-357-2227 for more information.
Use of Facilities
Arrangements for space for meetings, workshops, and conferences are made through two sources. To schedule a room in the Hadley Union Building (HUB), call 724-357-2590. The Office of the Registrar, 724-357-2217, can provide information on rooms available for meetings in campus buildings.
Campus DiningARAMARK
Any food served in a campus building must be arranged through ARAMARK. They offer a variety of foods, attractively presented, ranging from coffee breaks to banquets. For assistance in planning, call 724-357-5709.
Printing
For any printing needs, contact the University Printing Center, 724-357-2583, first.Its services include printing brochures and materials, high volume copying and finishing, and a bindery that can fold, perforate, laminate, or bind materials as needed. If the printing centercannot provide needed services,it will provide a signed waiver indicating that the project can be printed elsewhere.
Central Storeroom
Office supplies are available through the ÃÜÌÒÊÓƵ Central Storeroom by entering online orders in SAP. Call 724-357-3077 for training and assistance. The Central Storeroom also offers file storage space and shredding of university documentscall 724-357-4074 for information about these services.
Inventory Control/Surplus Properties
If you are looking for used furniture or equipment, call Inventory Control/Surplus Properties at 724-357-7569.
Local Hotel Reservations
ÃÜÌÒÊÓƵ has contracted with Quality Inn and Suites (1545 Wayne Avenue, Indiana) for hotel reservations. Contact the Procurement Services office to make overnight hotel reservations at 724-357-2301. The Procurement Services office will make the reservation and issue a purchase order number.