All graduate theses and dissertations must be submitted electronically.
Before Submission
Apply for Graduation
Master’s and doctoral degree candidates must apply for graduation by the specified deadline by logging in to MyÃÜÌÒÊÓƵ.
Signature Page
After you have completed the final copy of the thesis/dissertation, a signature page is required from your committee members. Please refer to the Thesis and Dissertation Manual for instructions on the signature page. Navigate to Signature Page Template for correct formatting example and signature page template.
Review
When your thesis/dissertation has been approved by your committee, the approved signature page will be submitted to the Thesis and Dissertation Office at grad-research@iup.edu by your committee chair. You will then need to submit your thesis/dissertation for a format and compliance review. Your thesis/dissertation must be submitted by July 1 (for August graduation), November 1 (for December graduation), or April 1 (for May graduation). The Thesis and Dissertation Office will verify that your thesis/dissertation meets the style manual guidelines you indicated you would use on your Research Topic Approval Form and will contact you via email with all necessary edits. We will also confirm that all necessary approvals have been obtained (including, but not limited to, RTAF, IRB, IACUC, and outside reader approval). Additionally, we will review the document for plagiarism using iThenticate software. You will receive an electronic copy of the iThenticate report with your format revision notes.
Converting File to PDF
The final electronic file that is uploaded to UMI/ProQuest must be one file that is converted to Adobe PDF format. You have several options for creating the PDF file:
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Technology services from IT Support at ÃÜÌÒÊÓƵ
- The UMI/ProQuest submission website has a section to convert the file to PDF format.
Combining Multiple Files in Word
If you have created your thesis/dissertation as separate files (preliminary pages, text, appendices), add a section break after the preliminary pages and then insert the text. Follow the same steps if appendices are in a separate file.
ÃÜÌÒÊÓƵ Publishing Agreement
ÃÜÌÒÊÓƵ requires a signed publishing agreement to be kept on file in the Thesis and Dissertation Office. This agreement grants the ÃÜÌÒÊÓƵ Libraries the right to post your thesis/dissertation on the university’s website. Please complete the Thesis Publishing Agreement or Dissertation Publishing Agreement and submit it to the Thesis and Dissertation Office at grad-research@iup.edu.
Change of Grade Form
Ask your committee chair to initiate a Change of Grade form for your thesis or dissertation course.
Survey of Earned Doctorates
This is a federal survey that is conducted by RTI International on behalf of several government agencies. All PhD candidates are asked to complete this survey and submit it to the Thesis and Dissertation Office at grad-research@iup.edu.
Final Submission
Submission and Approval
After the format has been reviewed by the Thesis and Dissertation Office, submit the PDF file to the UMI/ProQuest submission website. You must submit your document by July 15 (for August graduation), November 15 (for December graduation), or April 15 (for May graduation). As part of the submission process, you will create a ProQuest account. This account is used to manage and maintain your thesis/dissertation in the system. The Thesis and Dissertation Office will review your file in ProQuest and notify you if there are any questions or if additional edits are required. You will be able to replace the original file with an updated copy in the system, if necessary. Do not assume your upload has been accepted until you receive notification of acceptance from the Office of Graduate Education and Academic Planning.
Once the file has been reviewed and all required forms have been submitted, your college dean will approve your thesis/dissertation and you will receive an approval email. After your thesis/dissertation has been approved, you will not be able to make any changes to it.
Should I Embargo My Work?
There are many benefits to allowing open access to your thesis/dissertation; however, students concerned about prior publication and its potential to impact future publishing opportunities are advised to review the on this subject, to review for their specific anticipated publishers and confirm this information with the publisher directly, and discuss any concerns with their thesis/dissertation committee chairs.
Obtaining Bound Copies
If you want to have personal copies of your thesis/dissertation bound, or if your department requires a bound copy, there are several options available. You may purchase copies through by logging in to your account. Other options are here. Please note that the Office of Graduate Education and Academic Planning makes no particular recommendation for or guarantee of these services.
Commencement
If you plan to attend Commencement, you must RSVP online through MyÃÜÌÒÊÓƵ. Please see the ÃÜÌÒÊÓƵ Commencement website for instructions.
Please direct questions regarding the preparation and submission of your thesis/dissertation to the Thesis and Dissertation Office at grad-research@iup.edu.
